Club Constitution and Rules

Club Competition Rules

Rules as updated by 2017 AGM

1.1 Unpaid Subscriptions
No Entries will be accepted from a member unless their appropriate subscription has been paid.

1.2 Use of Images on the Club’s Website
(a) There is no restriction on the publication of images on the Club’s website or elsewhere in the Internet.

(b) By entering Club competitions, members consent to selected images being published in a “Winners’ Gallery” page on the Club website.

1.3 Originality of authorship.
With the exception of the AV competition for which different rules apply, all competition entries must be images taken by the competitor. No part of the image may be derived from another source such as an image library, clipart or fractals.

1.4 Re-use of images.
(a) All images must be new to the competition for which they are entered; they must not be re-entered into subsequent rounds or subsequent years of the same competition.

(b) in any one season, an image may be entered into a maximum of one round of the Open League competition and one ‘specialist’ competition (Imagination Trophy, Natural History, Portrait, Monochrome or Chairman’s Challenge). Qualifying images may also be entered into the Print or PDI of the Year competitions (see rule 5.1). This rule does not apply to the Eric Jupp Humour competition, the Panel of Prints competition or the AV competition (see, instead, rules 12.3, 13.3 and 14.6)

An image is considered new if it has either been produced from a previously unused negative or camera file, or if the same file has been subjected to a substantially different post-processing treatment (such as monochrome conversion or reduction to PI dimensions).

1.5 Dealing with large entries
In the event that the total entries in any competition, or league round, exceed KCPA judging guidelines, all “C-preference” entries in either or both sections (print or PDI) may be omitted, at the Competition Secretary’s discretion. Where the competition combines Print and PDI sections (Best of the Rest and Imagination trophies), all “F-preference” entries may be omitted, followed by “E-preference” etc.


2.1 Mounts.
Prints shall be mounted. The mount size shall be 50 x 40 cm and shall be constructed in such a way that, in the view of the Competition Secretary, it will not cause damage to adjacent stacked mounts and prints.

2.2 Print size.
The maximum size of a print is determined by the mount size (as above). The minimum size of a print shall be 175mm on the longest side.

2.3 Labelling.
Prints shall be labelled, preferably on the top left hand corner looking at the back, with the title and the Club membership number and competition entered into. The competitors name must not appear on the front or rear of the mount.

2.4 Audience copy PDIs
Entrants to print competitions are requested to provide an audience-copy image of each print, for display during the judge’s comments. PDI format and filename shall comply with rule 3 below.


3.1 Image format.
All images must be presented in JPEG format, in the sRGB colour space. The maximum size of images is 1400 pixels wide and/or 1050 pixels tall. Smaller images will be projected with a black background. Larger images will be automatically resized by the display software and may appear degraded.

3.2 File names.
The filename must be in the format prescribed, containing the following information:
IMAGE TITLE in capitals followed by a space
“by” in lower case followed by a space
Photographer’s Name in upper and lower case

For example: THE SKY AT NIGHT by Patrick Moore


4.1 Leagues.
Trophies for the two leagues (Print and PDI) are awarded on the basis of entries submitted for four 'open subject' competitions to be held during the season.

4.2 Entries.
Up to 3 prints and 3 PIs may be entered for each Open League competition making a potential maximum of 12 images for each trophy.

4.3 Scoring.
In each League (Print and PI) member's score shall be the total of the points awarded to their best 8 entries. In the event that a member enters fewer than 8 Prints or PIs, the score will be the total of all their entries in that League

4.4 Tie-breaking.
Tie breaks to be decided by who has the most first places. If still tied then most second places, most third, most non placing 20’s, most 19’s … etc. In the unlikely event that a tie can’t be broken by that procedure then it stands and is recorded as a tie.


5.1 Eligibility.

These competitions are open to all Prints and PDIs which have been awarded 1st, 2nd or 3rd place (or an equal points score) in any of the single-image competitions of the current season (ie. all competitions except Panel of Prints and Audio-Visual)

Each entry shall be the original entry with no modifications.

5.2 Judging.
An independent Judge who has not seen the original work will judge this Competition.


6.1 Eligibility
This competition is open to all Prints and PDIs entered for competitions (except the AV and the Panel of Prints) in the previous season but were not eligible for the Print or PDI of the Year competitions in that season. Each entry shall be the original entry with no modifications.

6.2 Entries.
Members may submit 6 entries in any mix of prints or PDIs. Each image shall be given a different preference letter from “A” to “F”.

6.3 Judging
An independent Judge who has not seen the original work will judge this Competition.


7.1 Objective.
Imagination may be applied in the form of a novel photographic technique, an interesting take on a familiar subject and/or an unfamiliar treatment of a familiar subject. The judge will select a winning print and a winning PDI, plus an overall winner of the Trophy for one year.

7.2 Entries.
Members may submit 6 entries in any mix of prints or PDIs. Each image shall be given a different preference letter from “A” to “F”.


8.1 Objective.
A set subject competition with a change of subject matter annually. The subject for each season will be announced at the AGM of the previous season.

8.2 Entries
Up to three prints and/or three PDIs per member.


9.1 Definition.
Monochrome photographs include all black and white photographs and those which have been modified by the addition of a single tone to the entire image. All other images, including spot-coloured or split-toned are defined as colour images and are not eligible.

9.2 Entries
Up to three prints and/or three PDIs per member.


10.1 Definition.
A Portrait photograph is the capture by means of photography of the likeness of a living person or a small group of people (a group portrait) in which the face or expression is predominant. The objective is to display the likeness, personality, and even the mood of the subject. The focus of the photograph is the person’s faces, although the entire body and the background may be included (environmental portrait)

10.2 Entries
Up to three prints and/or three PDIs per member.


11.1 Definition
A fairly broad based competition for images of animals or plants. Wild animals may be captive but domestic pets are ineligible. Plants of all types are acceptable, but prepared examples eg. those cut and brought into the studio to be photographed are ineligible.

11.2 Entries
Up to three prints and/or three PDIs per member.


12.1 Definition
In memory of a much-loved club member and joker, this is a competition for humorous images.

12.2 Entries
Up to three prints and/or three PDIs per member.

12.3 New work
Eric’s family, who donated the trophy asked that it be awarded to ‘the funniest image of the year’.

Entries must consist of either (a) work new to Invicta Photographic Club competitions or (b) work entered for the first time in competitions of the current season.


13.1 Format
A Print Panel shall consist of 3 to 6 prints displayed and viewed simultaneously in the form of 1, 2 or 3 rows. Each panel must be submitted with a separate ‘hanging plan’.

Competitors are advised that the maximum length of display rail in any one row is 2.4m and must plan their layout appropriately.

13.2 Entries
Each member may present up to 3 print panels. Each print panel shall be titled as a whole. Preference letters apply to the panel as a whole.

In the event that the total entries in any round exceed KCPA judging guidelines, all “C-preference” entries will be omitted.

13.3 New work and re-use of images
At least half of the images which make up a panel shall be new work. No panel or individual image may be re-used in this competition.


14.1 Definition
An AV production should predominantly consist of a sequence of still photographic images, the majority of such images being the original work of the entrant(s), together with a synchronised sound track.

The use of third party images, animated graphics, video clips or other visual material, whilst not excluded, should be limited and appropriate to the production.

14.2 Entries
An entry may be made by an individual member or a group of up to three members. Each member, or group of members, may enter up to two AVs for each competition. Each entry should be labelled with the letter ‘A’ or ‘B’ to indicate their priority. The name of the entrant(s) must not be shown before, during or following the presentation

14.3 Duration
Projects must not exceed six minutes maximum but can be of any length of time up to this figure and must be new to Invicta Photographic Club AV competitions. The entrant(s) must state the duration of each AV submitted.

14.4 Format
The entrant is solely responsible for sizing and formatting the sequence(s). The maximum display size is 1024 pixels wide and 768 pixels tall. If a smaller size is entered, the entrant must state a preference for playing it in a window or having the software expand it to full-screen with possible degradation.

Each AV sequence shall be presented as a PC-executable or movie file capable of being transferred as an entity onto a hard disk drive; a self-running DVD is not acceptable.

14.5 Copyright and Licensing
Entrants are responsible for obtaining all necessary performance licences or copyright waivers associated with their sequence(s). The Invicta Photographic Club accepts no responsibility in this respect.

14.6 Originality and re-use of images
Rule 1.3 does not apply to the AV competition. The competitor is free to use images or sound clips from any source subject to complying with the copyright rule 14.5.

Individual images, original to the competitor, may be re-used in other competitions.